Outreach Emails and Texts

Welcome letter

Welcome your teammates, make sure they’re registered to vote, and let them know you’re here to answer their questions. Remember to fill in any links from our state election laws page.

EMAIL:

Hey [Team Member Name],

You’re now part of my election team! That means I’ll be following up with you throughout the year to make sure you’re aware of any upcoming elections and have easy access to polling and candidate information.

As a first step, let’s make sure you are registered to vote at your current address. You can look up your registration status here: [fill in state voter registration lookup].

If you aren’t a registered voter, it is an easy fix! If you have a state ID, you can register online here: [recipient state online tool]. If you don’t have the appropriate ID, let me know and I’ll send you a PDF of the form to mail to your local Board of Elections office.  Problem solved.

Any questions about registering?  You know how to find me! And keep an eye out for my election day calendar invites.

-[Your Name]

Text:

Hey [Team Member Name], I’m adding you to my election team so I’ll be following up throughout the year with election, polling, and candidate info. First I want to make sure you’re registered to vote at your current address. Check here: [fill in state voter registration lookup]. You can register to vote here if you’re not: [recipient state online tool]. It’s quick! And if you have any questions about registering or voting let me know! I’ll send polling and candidate info when it’s time.

Two Months Out

Once you’ve welcomed your team, you can add them to one chain. Just make sure you follow up with each individually and ensure that they’ve read the information and have thought about whether they’ll need an absentee ballot on election day.

Email:

Hey Team!

An election is coming up on [Election Date]. Now is a good time to make sure you know which method you plan to vote with, have the appropriate form of ID, and know generally where your polling place will be. Check your voting options, here: [Recipient State Election Laws Page]. If you wont be in town on Election Day, consider applying for an absentee ballot sooner rather than later.

I also wanted to let you know which positions will be on the ballot and who’s running, just so you’re familiar with the seats that are up for reelection and the names of the major candidates.

[Paste in a list of seats and candidates. It should be available from your state’s Board of Elections or Ballotopedia.]

-[Your Name]

Text:

Hey [Team Member Name], the next election will be on [Election Date]. Now is a good time to make sure you know which method you plan to vote with, have the appropriate form of ID, and know generally where your polling place will be. You can find out what your voting options are here: [Recipient State Election Laws Page].

Also, here’s a list of seats and candidates so you get familiar with who is running and for what. [Link to your state’s Ballotopedia page or Board of Elections sample ballot for the upcoming election.]

One Month Out

Email:

Hey Team!

Just a quick reminder that Election Day is ONE MONTH AWAY!

If you’ve just realized you wont be able to make it to the polls on Election Day, don’t worry! You can plan to vote a different way. Check this page for information about your voting options: [Recipient State Election Laws Page]. Make sure that if you plan to vote absentee, you send in the application ASAP. We’re getting down to the wire!

Here are the major races that will be on the ballot this time:

[List the primary races they’ll be voting on. You can use the information you sent last time, just update it if necessary. Feel free to include a brief comment about what this office does and which issues are at stake in each race.]

Additionally, if you have any questions about who is running and what they stand for, drop me a line. I’d love to discuss it!

-[Your Name]

Text:

Hey [Team Member Name], just reminding you that Election Day is now ONE MONTH AWAY! Make sure you know everything you need to about your state’s voting laws: [Recipient State Election Laws Page]. If you wont be in town on Election Day but have been putting off applying for an absentee ballot, get on in ASAP. I’ll be emailing a list of the major races we’ll be voting on. Let me know if you have any questions about who is running and what they stand for!

Two Weeks Before An Election

Email: 

Hey Team!

Election Day is mere weeks away, so it’s time to start familiarizing yourself with the rules you’ll need to know to actually vote. Remember, to vote in person you will need [ID requirements for their state]. Let me know what time of day you plan to vote and how you plan to get there. I’m happy to help you arrange transit to the polls.

Also, just a reminder, here’s what will be on the ballot. If you have any questions or just want to chat about it, I’m happy to go through your sample ballot with you. It’ll be fun!

[List major Candidates and Propositions.]

I’ll be in touch next week with my own ballot picks!

-[Your Name]

Text:

Hey [Team Member Name], just reminding you that Election Day is now WEEKS AWAY and it’s time to start thinking about logistics! Remember, to vote in person you will need [ID requirements for their state]. Let me know what time of day you plan to vote and how you plan to get there. I’m happy to help you arrange transit to the polls.

One Week Before An Election

Email:

Hey Team!

Election Day is ONE WEEK AWAY, on [Election Date]. Polls will be open from [Paste Polling Hours from our state voting resource page]. Don’t forget to bring ID [where necessary]! Here’s where to look up your polling place:

[Polling lookup link for their state.]

If you haven’t already, let me know when you plan to vote and how you’ll be getting there. I can still help arrange transit to the polls if you need.

And finally, I’m including my own election picks below in case it’s helpful. Feel free to follow or ignore my recommendations. If you’re still undecided about your own ballot, even if you don’t plan to vote the same way, give me a call. We can talk it through to make sure your picks reflect your values.

[Paste your own ballot picks.]

Happy Voting!

-[Your Name]

Text:

Hey [Team Member Name], just reminding you that Election Day is now ONE WEEK AWAY on [Election Date]. Polls will be open from [Paste Polling Hours from our state voting resource page]. Don’t forget to bring ID [where necessary]! Here’s where to look up your polling place: [Polling lookup link for their state]. If you’re still undecided about your own ballot, even if you don’t plan to vote the same way, give me a call. We can talk it through to make sure your picks reflect your values.

Morning of Election Day

 Email:

Hey Team!

Election Day is TODAY! Once you’ve voted, text me and don’t forget to post a selfie on social media with your brand new “I Voted” sticker! Otherwise I’ll be forced to bug you all day.

Here’s all the info again:

Here’s where to look up your polling place: [Polling lookup link for their state].

Polls will be open from [Paste Polling Hours from our state voting resource page].

Don’t forget to bring ID [where necessary]!

If you have any issues at the polls, don’t worry. It’s not a test, and you can phone a friend! Give me a call at [your number] with any questions, unforeseen issues, or if you just need a little moral support.

And again, here are my own picks, in case it’s helpful.

[Paste your own ballot picks.]

Happy Voting!

-[Your Name]

Text:

Hey [Team Member Name], Election Day is TODAY! Give me a call with any questions, unforeseen issues, or if you just need a little moral support. Once you’ve voted, text me and don’t forget to post a selfie on social media with your brand new “I Voted” sticker! Otherwise I’ll be forced to bug you all day.

Just in case you need it: Polls will be open from [Paste Polling Hours from our state voting resource page]. Don’t forget to bring ID [where necessary]! And I’ve emailed my own ballot picks again in case it’s helpful. Happy Voting!